Organising Your documents

Best Practice Network

Organising your documents

HLTA Candidate Guidance

Some advice

You should include all documents in one file of 3-4 cm spine depth.

You should try to evidence every standard with at least one document.

It is potentially allowable to have some standards without documents, i.e. substantiated by oral evidence only, but we would recommend that this is restricted to only a very few standards (i.e. 5 or fewer).

No standard should have more than two documents.


A few cautions

Extracts from school policies do not in themselves constitute evidence without some accompanying indication of how you have put this policy into practice. You should highlight and annotate the policies to indicate how you implemented it in your tasks.

Witness statements should only relate to examples of where you met a particular standard or standards and they must be signed and dated. They need to be directly relevant to a task you have written about.

Feedback from observations of your practice should not be entitled “witness statements”, but recorded as observation feedback.

You should insert the reasons for including each document on the grid F9/10.

On the documents themselves, you should identify with a handwritten comment or post-it note or label:

  • The standards that are evidenced by that document
  • Your input to the document, e.g.
    “I marked and commented on this learner’s work”
    “This is my own planning for the session”
    “I wrote these comments which were included in the teacher reports to the learner’s parent/carer”

Organise your documents efficiently. We suggest that you put all the documents that evidence each standard in standards order within the file. Reference each document. We advise you use 1a, 1b, 2a, 2b etc. to reference the first and second (where applicable) documents for each standard. If you are using the same document for more than one standard please insert another copy of that document with the relevant comment related to that standard.

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